Data Collection Information

Signatories are required to provide workforce D&I data each year.
The 2022 questions are below. 

Mandatory Survey Questions (2022)

Section 1: Basic Info

Make sure the organisation name you provide in this field matches the name your organisation uses to sign up to the TTC. We use your answer to track who has completed the survey so we don’t send you reminders once you have submitted your data. 

We ask this question so we can send you a copy of your responses for your records; this will happen automatically upon you submitting your data. We also use this to track who has completed the survey so we don’t send you reminders once you have submitted your data.

If you’re not sure who your Principal or Data contact is, you can use this form to find out.

Answer options are:

  • TTC has permission to keep our submission for D&I insight creation and to provide a copy to us in future if we need it
  • Delete our submission after use in the annual report

This question is confirming consent for us to store your survey response to create our annual report and further D&I insights and to be able to provide you a copy of your responses in future if you need them. We find that many companies reach out to us for their historic survey responses, particularly where there are internal team changes. 

The vast majority of Signatories gave us permission to store their data submission last year.

If you select "Delete our submission after use in the annual report" as your answer to this question, you can still complete the survey. 

You can read more about how we manage data confidentiality and protection here.

You are allowed to submit data for this survey that was collected on any date between 1st March 2022 and 6th October 2022.

We are asking you to tell us which month your data snapshot was from. For example, if you ran HR reports in mid-May to pull data from your systems for the survey, and then you reported this data to us at the end of August, please select "May" as your answer. 

Ideally, the data you submit should be from a single snapshot in time. However, we appreciate this might not be possible for some organisations. If a single month is not possible to report, because data was collected at different times, please select the month in which you collected most of your data.

We specify this window to ensure that the data reflects a defined period of recency. This in turn enables us to produce a diversity report based on timely and relevant information.

If you have queries about this, please contact Karen.blake@techtalentcharter.co.uk.

Please select the industry that best reflects your organisation from the dropdown list.  

The dropdown list will allow you to select one of the following options:

Accounting Entertainment Legal Services Printing
Airlines/Aviation Environmental Services Legislative Office Professional Training & Coaching
Alternative Dispute Resolution Events Services Leisure, Travel & Tourism Program Development
Alternative Medicine Executive Office Libraries Public Policy
Animation Facilities Services Logistics and Supply Chain
Public Relations and Communications
Apparel & Fashion Farming Luxury Goods & Jewelry Public Safety
Architecture & Planning Financial Services Machinery Publishing
Arts and Crafts Fine Art Management Consulting Railroad Manufacture
Automotive Fishery Maritime Ranching
Aviation & Aerospace Food & Beverages Market Research Real Estate
Banking Food Production Marketing and Advertising
Recreational Facilities and Services
Biotechnology Fund-Raising
Mechanical or Industrial Engineering
Religious Institutions
Broadcast Media Furniture Media Production Renewables & Environment
Building Materials Gambling & Casinos Medical Devices Research
Business Supplies and Equipment Glass, Ceramics & Concrete Medical Practice Restaurants
Capital Markets Government Administration Mental Health Care Retail
Chemicals Government Relations Military Security and Investigations
Civic & Social Organization Graphic Design Mining & Metals Semiconductors
Civil Engineering Health, Wellness and Fitness Motion Pictures and Film Shipbuilding
Commercial Real Estate Higher Education Museums and Institutions Sporting Goods
Computer & Network Security Hospital & Health Care Music Sports
Computer Games Hospitality Nanotechnology Staffing and Recruiting
Computer Hardware Human Resources Newspapers Supermarkets
Computer Networking Import and Export
Nonprofit Organization Management
Telecommunications
Computer Software Individual & Family Services Oil & Energy Textiles
Construction Industrial Automation Online Media Think Tanks
Consumer Electronics Information Services Outsourcing/Offshoring Tobacco
Consumer Goods
Information Technology and Services
Package/Freight Delivery Translation and Localization
Consumer Services Insurance Packaging and Containers Transportation/Trucking/Railroad
Cosmetics International Affairs Paper & Forest Products Utilities
Cybersecurity
International Trade and Development
Performing Arts Venture Capital & Private Equity
Dairy Internet Pharmaceuticals Veterinary
Defence & Space Investment Banking Philanthropy Warehousing
Design Investment Management Photography Wholesale
Education Management Judiciary Plastics Wine and Spirits
E-Learning Law Enforcement Political Organization Wireless
Electrical/Electronic Manufacturing
Law Practice Primary/Secondary Education Writing and Editing

 

Please provide the specific number of employees.

You should include employees or those on contracts that share the same rights and benefits as an employee, such as apprentices or graduate scheme employees. 

You should not include contractors or freelancers in this count.

You should also include remote or location agnostic role holders in this category if the individual is tax resident in the UK. 

Please provide the specific number of tech employees.

You should include remote or location agnostic role holders in this category if the individual is tax resident in the UK. 

In the context of our survey any reference to “technical”/"tech" roles refers to those which require digital technology skills. Although a person might be referred to as a technical specialist in their field due to their specialised knowledge of that area, if the use of “technical” in that context does not relate to digital and technology focused skills, please do not include them in this category.

Generally this will include roles in:

  • Data
  • IT Operations
  • Product and Delivery
  • QA & Testing
  • Engineering
  • Development & Architecture
  • Design

The TTC uses this government guidance as a guideline for what would fall into this category. However, there may be situations where you have to consider unique roles at your organisation which may be considered technical even if they are not on this list. For example, at a technical product company a consultant or account manager might be considered a technical role due to the nature of the tasks they undertake day to day interacting with a digital technical tool for example. In other companies those same roles may not be technical. Where you find ambiguous cases, please use your best judgement as to whether that role actually requires technical skills as opposed to just having information about or from a technical product or system. 

In asking this question we are seeking an indication of the regional presence of organisations rather than an exact measure of all tech employees per region.

We are therefore not asking for the exact numbers of role holders per region.  Rather, we want to know which regional situations are most significant in terms of headcount for each Signatory.

Please base your response on the office location to which the majority of tech roles are linked as opposed to the addresses of employees.

You can only select one option and it should reflect the answer for the majority of your tech roles. 

The options you can select are:

  • London
  • South East
  • South West
  • East of England
  • West Midlands
  • East Midlands
  • Yorkshire and Humber
  • North East
  • North West
  • Scotland
  • Wales
  • Northern Ireland
  • Roles are spread evenly across different regions of the UK
  • Roles are mainly location agnostic or remote such that office locations are not relevant to where most employees work.
  • We have no tech roles within our organisation.

If your employees are able to work remotely day to day but are expected to be present at a specific office location on a regular frequency (e.g. every week / fortnight / month) please report the office location from the dropdown list.

This question will be presented as a grid. It asks you how you collect diversity information across different protected characteristics. 

There are eight diversity lenses listed down the side of the grid:

  • Gender
  • Ethnicity
  • Disability
  • Neurodiversity
  • Orientation
  • Age
  • Socio-economic background
  • Religion

Note: "orientation" refers to a person’s sexual or romantic orientation or lack thereof. Minorities under this characteristic would include (amongst others) people who are lesbian, gay, bi or ace. For more detail on orientation, you can look at Stonewall’s glossary of terms, which is what we used as a reference.

For each of these diversity lenses above we ask you about your data collection methods:

  • D&I survey
  • HRIS (HR Information System)
  • Payroll system
  • Personal knowledge of the team
  • Another method
  • We don't collect data for this characteristic

 

Mandatory Survey Questions (2022)

Section 2: Tech Jobs by Gender

The sum of the numbers reported in this section must equal the total number of UK-based tech employees at your organisation that you reported in section 1. 

The sum of the numbers reported in this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1. 

The answer options to this question are:

  • Yes
  • No

You will only be shown this question if you indicated in the previous question that you collect data for genders other than: man, woman.

The sum of the numbers reported in this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1. 

Please include in this category people who have specifically been asked about their gender identity and have declined to share it actively (i.e. in their survey response they selected an option not to disclose their gender).

Do not include in this category people who have not been asked to disclose their gender or people who have been asked but not responded; you will have the option to supply this number in a later question. 

The sum of the numbers reported in this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1. 

This includes people who have been asked about their gender but for which the information has not been supplied by the individual and therefore their gender is unknown to the organisation.

 

This question aims to ask how many people in your organisation have not been asked about their gender identity. It does not include people who have been asked to provide their gender identity but have expressed that they do not wish to share this data. 

We ask this question because we appreciate that there are some organisations who only ask this information at specific times and therefore, they may not have a complete dataset at all times. 

The sum of the numbers reported in this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1.

Mandatory Survey Questions (2022)

Section 3: Tech Jobs by Ethnicity

The sum of the numbers reported in this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1. 

These ethnicity categories are based on the UK census categories. You can see a more granular breakdown of each category on the UK Government ONS website.

If you don't have the ethnicity data we are asking for you can find more information on how to answer these questions in the bottom section of this page (FAQs about the survey questions). 

The sum of the numbers reported in this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1. 

These ethnicity categories are based on the UK census categories. You can see a more granular breakdown of each category on the UK government ONS website.

If you don't have the ethnicity data we are asking for you can find more information on how to answer these questions in the bottom section of this page (FAQs about the survey questions). 

The sum of the numbers reported in this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1. 

These ethnicity categories are based on the UK census categories. You can see a more granular breakdown of each category on the UK government ONS website.

If you don't have the ethnicity data we are asking for you can find more information on how to answer these questions in the bottom section of this page (FAQs about the survey questions). 

The sum of the numbers reported in this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1. 

These ethnicity categories are based on the UK census categories. You can see a more granular breakdown of each category on the UK government ONS website.

If you don't have the ethnicity data we are asking for you can find more information on how to answer these questions in the bottom section of this page (FAQs about the survey questions). 

The sum of the numbers reported in this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1. 

If you don't have the ethnicity data we are asking for you can find more information on how to answer these questions in the bottom section of this page (FAQs about the survey questions). 

Please include in this category people who have specifically been asked about their ethnicity and have declined to share it actively (i.e. in their survey response they selected an option not to disclose their ethnicity).

Do not include in this category people who have not been asked to disclose their ethnicity or people who have not responded to a request to share their information; you will have the option to supply this number in a later question. 

The sum of the numbers reported in this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1. 

If you don't have the ethnicity data we are asking for you can find more information on how to answer these questions in the bottom section of this page (FAQs about the survey questions). 

If you don't have the ethnicity data we are asking for you can find more information on how to answer these questions in the bottom section of this page (FAQs about the survey questions). 

This question aims to ask how many people in your organisation have not been asked about their ethnic identity such that your organisation cannot measure its ethnic diversity. It does not include people who have been asked to provide their ethnic identity but have expressed that they do not wish to share this data. 

We ask this question because we appreciate that there are some organisations who only ask this information at specific times and therefore, they may not have a complete ethnicity dataset for all employees at all times. There may also be organisations who are in the process of setting up ethnicity data collection internally but have not obtained their first set of ethnicity data yet.

The sum of the numbers reported in this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1. 

Guidance for two edge cases: 

1. If you collect ethnicity data as part of a larger organisation but you cannot segment your data for just your organisation, (e.g. you are a department within a university, where the university collects ethnicity data, but you cannot segment this for your specific department) please report your roles in this category as unknown and then provide additional details of your circumstance in the final open text question of Section 3. This will enable us to categorise your response properly when we come to aggregate and analyse the data.  

2. If your organisation has plans in place to start collecting ethnicity data from employees for the first time, but your timeline for collecting this data is after the TTC data collection window closes and therefore you will not have this data in time to report it to the TTC: please report your tech roles under this category as unknown and then provide additional details of your circumstance in the final open text question of Section 3. This will enable us to categorise your response properly when we come to aggregate and analyse the data.

We have asked this question as a catch-all, to allow organisations who have used different ethnicity categories to the ones in our survey to report their categories and the number of role holders in them. 

You can also use this field to indicate any other relevant details about your ethnicity data collection, which are not easily accounted for in the questions above.

You do not need to answer this question if you have already provided a complete ethnicity breakdown of UK-based tech roles at your organisation into the categories we have already asked about above.

If you have already accounted for all of your organisation's UK-based tech role holders  in your answers to the questions above this one, please write "Not Applicable" as your answer.

If you do need to provide additional information about ethnic diversity in this field, below is an example of how an organisation might answer this question.

For example: if your organisation measures the number of UK-based tech role holders who are White, and the number of  UK-based tech role holders who belong to all ethnic minorities, but not disaggregated by the categories in our survey (Asian, Black, White, Other, prefer not to disclose and ethnicity unknown) you could provide an answer for the number of White UK-based tech role holders in the relevant question above,  write "0" in the answer fields for the rest of the ethnicity categories,  and then in this field, write "ethnic minorities hold [X] UK-tech roles at our organisation. We do not have this data disaggregated by individual ethnic minority group".

Another example of how you might wish to use this field would be in the event of a Signatory belonging to a larger organisation e.g. if you are a department at a university, who is independently signed up to the TTC, and where you have ethnicity data at university level but not at department level. You could then write: "We have reported all tech roles in our organisation as unknown, because we collect this information at a university level, but we do not have it disaggregated at the IT department level, and therefore our ethnicity data for the department is unknown."

The sum of the numbers reported in each question of this section must equal the total number of UK-based tech roles at your organisation that you reported in section 1. 

Mandatory Survey Questions (2022)

Section 4: Flexible Working

This question is presented as a grid. You will be asked to tick a box to indicate if you offer any of the following options:

  • Part time roles
  • Flexible hours
  • Job sharing
  • 100% remote roles
  • Remote roles with time limits (for example where an employee can work remotely but with conditions on the amount of time that can be worked from home e.g. only 2 days per week).
  • Remote work with location limits (for example where the employee can work remotely but with conditions on the location of where they can work e.g. anywhere in the UK, or anywhere within 2 hours of a specific office location).
  • Condensed hours

 

For each of the above options, you will be asked to select a box to indicate whether the option is available to all UK tech employees, some UK tech employees, or unavailable to UK tech employees.

If you offer 100% remote working for all tech employees and therefore remote working with location or time limits are not relevant, please answer both of these rows with "available to all UK tech employees".

This question is presented as a grid. You will be asked to tick a box to indicate whether your flexible work options are permanently in place, temporarily in place, or not in place for each of the following:

  • Part time roles
  • Flexible hours
  • Job sharing
  • 100% remote roles
  • Remote roles with time limits (for example where an employee can work remotely but with conditions on the amount of time that can be worked from home e.g. only 2 days per week).
  • Remote work with location limits (for example where the employee can work remotely but with conditions on the location of where they can work e.g. anywhere in the UK, or anywhere within 2 hours of a specific office location).
  • Condensed hours

We know that policies are reviewed and change over time; please answer this question based on the current policy or position at your organisation.

 

Mandatory Survey Questions (2022)

Section 5: Diversity of Senior Tech Employees

Depending on your organisation structure this may include board level, partner level or senior staff who may or may not have people management or leadership responsibilities.

This is a Y/N question.

Gender minorities refers to women, non binary people and people of genders other than Man/Male.

If you select "no" we will ask you to tell us more about your organisation's experience of D&I data in relation to seniority, and you will not be asked to answer the following question about how many of your senior employees are gender minorities. 

 

You will only be presented with this question if you indicated you were able to answer it. This is a numeric question.

This is a Y/N question.

Ethnic minority refers to people whose ethnic group is not White.

If you select "no" we will ask you to tell us more about your organisation's experience of D&I data in relation to seniority, and you will not be asked to answer the following question about how many of your senior employees are ethnic minorities. 

You will only be presented with this question if you indicated you were able to answer it. This is a numeric question.

Mandatory Survey Questions (2022)

Section 6: D&I efforts by focus area

This is a Y/N question.

If you select "no" you will be directed to a different open text question to explain more about your organisation's approach to D&I. 

If your organisation doesn't use any D&I practices that focus on gender diversity, please write "N/A" as your answer.

 

If your organisation doesn't use any D&I practices that focus on ethnic diversity, please write "N/A" as your answer.

If your organisation doesn't use any D&I practices that focus on disability diversity, please write "N/A" as your answer.

If your organisation doesn't use any D&I practices that focus on neurodiversity, please write "N/A" as your answer.

If your organisation doesn't use any D&I practices that focus on socio-economic diversity, please write "N/A" as your answer.

If your organisation doesn't use any D&I practices that focus on age/generational diversity, please write "N/A" as your answer.

If your organisation doesn't use any D&I practices that focus on diversity of religion or deeply held belief, please write "N/A" as your answer.

This refers to a person’s sexual or romantic orientation or lack thereof. Minorities under this characteristic would for example include (amongst others) people who are lesbian, gay, bi or ace. For more detail on orientation, you can look at Stonewall’s glossary of terms, which is what we used as a reference.

If your organisation doesn't use any D&I practices that focus on diversity of orientation, please write "N/A" as your answer.

For example do you provide support for any other groups that were not covered in the above questions. 

FAQs about the data collection process

Your data enables us to provide a unique lens on diversity and inclusion in tech in the UK. We use it to create our annual Diversity in Tech report

One of the four pledges of a TTC Signatory is to measure their employee diversity and share that data in an anonymous and aggregated form with TTC. 

The data submitted by Signatory organisations (now numbering over 700) allows us to create a unique report on diversity and inclusion in tech in the UK. And the report enables you to benchmark your progress against other groups of organisations (segmented by industry, size etc) and to learn what other companies are doing to improve D&I.

If you are not familiar with the TTC - for example if the data collection has been delegated to you but you've not heard of TTC before and have questions, please visit our Signatory Hub.

The data collection window will open on 12th July 2022 and the deadline for submitting data is 6th October 2022. 

‘Submitting your data’ means inputting your organisation’s data into a Typeform survey online, which must be completed in one sitting.

The survey will go live on 12th July and a link to the survey will be emailed to Signatories. Once the survey launches you will also be able to access the survey link on this page.

The last day you will be able to submit data into the Typeform is 6th October. The data collection window is the period of time from 12th July to 6th October.

You will also receive a link to download this data collection spreadsheet template which we encourage you to use to record answers to the survey before submitting them in the Typeform. We send this to you before the data collection window opens so you can gather your data in advance and can do this in multiple sittings. If you collect all your answers in the spreadsheet and have them ready before you start filling out the Typeform, you will find it easier to make your Typeform submission.

We will send your Principal and Data contacts email reminders to submit your data before and during the data submission period.

 

Please refer to this FAQs page where you will find answers to questions we’ve received in the past.

Alternatively, please contact Karen Blake on karen.blake@techtalentcharter.co.uk

You can also attend a Data Collection Q&A which we will run throughout the data collection period. These sessions will give you the opportunity to speak directly to Lexie or Karen from the TTC about the data collection, get an overview of the process and ask any questions you may have. 

We will reach out to you, emailing the people you listed as the core TTC contacts at your organisation throughout the data collection window to ensure that you have received the information you need to submit your data and to give you the opportunity to reach out with any queries on the data collection process. 

If you do not submit your data by the deadline  (and have not been in touch with us to discuss any support or accommodations you need to complete this requirement) we will remove your organisation as a Signatory of the TTC. This will include removing your company logos and references from our websites, asking you to remove TTC  branding/references from your own materials and being removed from our Signatory-exclusive networks.

We always work hard to ensure this cannot happen by accident! If you have any concerns or difficulties in meeting the data submission requirements, please talk to us ASAP. We will do whatever we can to help you stay a Signatory and in many cases we can support organisations with certain challenges to help them retain Signatory status by making accommodations where possible. 

If you need to update the core contacts at your organisation, please do this using the relevant form on this page.

Last year, in response to Signatory feedback, we asked if Signatories would like us to keep a copy of your previous survey response on file so that we could provide your submission back to you if needed.

This is often requested particularly in cases where the data submission might be delegated to different people or where a role-holder might change.

The majority of Signatories selected "yes" to this question, so most will be able to contact us to obtain last year's survey submission.

The request to retrieve your submission can be made via email by one of the named TTC contacts at your organisation. If you are not sure who your named contacts are, you can check them here

GDPR

The D&I data we collect from you in our survey does not fall under GDPR because we do not collect personal information relating to individuals. All D&I numeric data is requested as an aggregated number.

Whilst we do ask for the email address of a key contact at the start of the survey, so that we can send you a copy of your responses and confirm your organisation has submitted data, this is an email address that you gave us legitimate consent to store under GDPR when you signed up to be part of TTC. There is no other data relevant to GDPR that we request during the survey.

You can view our data protection and privacy policy here.

Confidentiality

In terms of the confidentiality of your data, if your data would make individuals or your company identifiable due to a small sample size, we will aggregate the data into a larger sample to protect your confidentiality and will omit this data from our reports if it becomes possible to deduce individual companies' information.  

In the past we have sought permission from specific organisations to include segments of your response in our reports, either anonymously or attributed, according to the specific Signatory's request. We will never publish information from your response without your permission in writing from your organisation's designated contacts. 

Where Signatories give us permission to do so, we will continue to keep the data submission on file for the purposes of record keeping and longitudinal D&I insights. Any use of your survey responses will always prioritise maintaining confidentiality and anonymity in any public forum and your response will only be used for the purpose of the TTCs D&I work. 

If you would like to discuss this with us because your organisation has alternative needs, please contact Karen Blake: karen.blake@techtalentcharter.co.uk.

Tools and platforms we use

We collect your data using a secure platform called Typeform, which is a commonly used survey tool. 

At the end of the survey window we download the responses into a spreadsheet which is stored in a restricted file in TTCs Google Work Suite. 

NDAs

TTC has a standard NDA available to sign with Signatories if desired. If your organisation would like an NDA in place, please contact us on karen.blake@techtalentcharter.co.uk and we can send you our standard NDA to countersign and keep on file.

Yes - submitting the annual survey is a requirement for every Signatory!

You must still complete this survey even if you are:

  • A small, or single person organisation. 
  • An organisation with no/few tech employees
  • A service-provider organisation, such as but not limited to, a staffing and recruiting business or D&I consultancy business. 
  • A third sector organisation such as a charity.

If you input that you have 0 tech employees or 0 UK employees, you will automatically skip sections of the survey to make the process more streamlined for you.

By submitting the survey you are helping us to better understand D&I in tech across various sectors. You are also helping us to understand the nature of the challenges faced by businesses of different sizes and industries.  You may also help us to identify new perspectives on the problems and solutions pertinent to D&I in tech issues. 

If you have any questions, please speak to us, as failure to submit your data will result in your organisation being removed as a TTC Signatory. 

 

We would love to celebrate Signatories who have continued to show their commitment to D&I by honouring their data pledge to the TTC and renewing their TTC membership.

We have created social media assets to promote that your organisation has completed its annual TTC data pledge, showing your commitment to D&I.

Please share on LinkedIn or Twitter that you've submitted your data, helping to position you as an employer of choice and encouraging other organisations to take action in the future as well. Please tag the TTC (LinkedIn or Twitter) in your posts so that we can highlight.

Below are the downloadable assets:

Download instructions:

In the likely event of the images opening in a new tab when you click on the hyperlinks, follow these steps:

  1. Right-click on the image.
  2. Select the "save image as..." option (screenshot below).
  3. Select the folder you'd like to save the image to on your computer.
  4. Click "save" to initiate the download.

Screenshot_1-1

Tech Talent Charter on social channels:

If you aren't already collecting D&I data at your organisation, please have a look at the TTC Open Playbook, which has a section dedicated to data collection. The resources have been developed by professionals in the TTC Signatory network and are free to use. 

Sometimes certain organisation firewalls do not allow our CRM to track when you have clicked the link in our emails.  In these instances, we sometimes don't get the update from you and may therefore end up contacting you again. 

If this happens, apologies! We do our best to try and avoid chasing people. The best thing to do is to reply to our email to let us know, and we can then manually update our lists. 

Please complete the relevant form on the Update your contacts page.

To find out your company's current contacts with a core TTC role, please complete a quick form to receive these by email.

We estimate it will take 7-10 minutes to complete the survey if you have already prepared all of your answers in advance using the data collection spreadsheet template.

BUT

It will take longer if you are working out your answers as you go and will be dependent on how easy it is for you to pull data from your systems, or get information from other people in your organisation. 

Yes!

We have designed an additional set of questions for staffing and recruiting businesses to complete in addition to the main survey. 

Here is a link to the recruiter survey. 

The recruiter survey questions:

There are 10 questions in this section, but 3 of them are asking for basic information like your organisation's name, so really it's 7 questions! All but one are multiple choice or numeric questions.

They ask you whether you track candidate diversity, and if so your figures for gender minority (i.e. women and non binary) candidates and placements. 

There is one open text question asking you about any measured D&I efforts or interventions you use to improve diversity amongst your candidates and placements. 

Why should you fill out this extra section?

We have asked these questions to organisations in this sector so that we can understand more about great work going on in the recruitment space. 

Our intention is to feature great ideas and case studies in our report. 

It is optional to complete this survey, but we hope that you will fill it out and have been careful to ensure it is short and straightforward.

Yes!

We have produced an employee explainer document which you can use to support your internal communications with employees if they would like to understand more about TTC and why your organisation shares D&I data with us. 

FAQs about Typeform

You cannot save your work and return to it later in Typeform.

But...

You can use this data collection spreadsheet template with all the survey questions and guidance so you can gather your answers in multiple sittings before you do the submission via Typeform.

By copying your answers into Typeform from the spreadsheet, if anything interrupts you during your Typeform submission, you will have not lost your work and can resubmit it easily. 

The spreadsheet will be emailed to data and principal contacts when the survey launches. 

There are several ways to move through the Typeform. If your progress seems to be stuck try the following:

  • Scroll down with your mouse or trackpad. This should take you to the next question.
  • Press your ‘Enter’/ ‘Return’ key which should take you to the next question.
  • Use the cursor to click the turquoise “up” or “down” arrow icons on the Typeform screen. These will navigate you to the previous question or next question respectively. 
  • Check you have completed any mandatory question; you will not be able to scroll beyond certain points if required information is missing. 

If you can't access the Typeform survey please contact Karen Blake karen.blake@techtalentcharter.co.uk to let us know and then complete your submission using this data collection spreadsheet. Please email the completed spreadsheet to Karen and the TTC will then enter your data manually on your behalf. 

 

FAQs about the survey questions

In the context of our survey, any reference to “technical” roles refers to those which require digital technology skills as part of their core function. Although a person might be referred to as a technical specialist in their field due to their specialised knowledge of that area, if the use of “technical” in that context does not relate to digital and technology-focused skills, please do not include them in this category.

The TTC uses this government guidance to determine what would fall into the category of "technical role".

This includes jobs in the following families:

  • Data
  • IT Operations
  • Product and Delivery
  • QA & Testing
  • Engineering, Development & Architecture
  • Design

We would advise you to have a scan through the link if you're not sure which roles to include. If you look at the junior permutations of the roles, which are under each main category, it's likely that you'll see similarities and crossovers with roles in your organisation, even if you don't use the same job title. For example, the IT Operations section includes a category for Service Desk Manager, and a version of this role is included under the name "Service Desk Analyst". Under the description for Service Desk Analyst, there are descriptions of skills being used by employees in your business even if they are not considered to be in a technical division of your organisation.

However, there may be situations where you have to consider unique roles at your organisation which may be considered technical even if they are not on this list. For example, at a technical product company a consultant or account manager might be considered a technical role due to the nature of the tasks they undertake day to day interacting with a highly technical tool for example. In other companies those same roles may not be technical. Where you find ambiguous cases, please use your best judgement as to whether that role actually requires digital technical skills comparable to those in the guidance, as opposed to just having information about or from a technical product or system. You can contact the TTC if you are unsure. 

Data submitted to this survey can be taken from any single date between 1st March 2022 and 6th October 2022. 

We have done this to allow organisations to use data they have collected through a wider window of the year. 

If your organisation is unable to provide data from within this window please contact Karen Blake on karen.blake@techtalentcharter.co.uk

This refers to a person’s sexual or romantic orientation or lack thereof. Minorities under this characteristic would for example include (amongst others) people who are lesbian, gay , bi or ace. For more detail on orientation, you can look at Stonewall's glossary of terms, which is what we used as a reference.

In Section 3 - questions about ethnicity - we have asked how many tech employees have not been asked about their ethnicity, how many have been asked but not responded, and how many told you they prefer not to disclose their ethnicity.

We ask these questions because we appreciate that some organisations who only ask for ethnicity data from employees at specific times of the year and therefore, they may not have a complete ethnicity dataset for all employees at all times. There may also be organisations who are in the process of setting up ethnicity data collection internally but have not obtained their first set of ethnicity data yet. Many organisations might not have a complete disclosure rate for this information. 

Therefore all Signatories can still complete the ethnicity questions for TTC even if they do not hold 100% of their employees' ethnicity data. 
 
If you have to report a large number of ethnicity roles as unknown (e.g. you don't yet have any ethnicity data for your employees so you report all your technical roles as unknown) and you are able to provide information to contextualise this, you can do so by writing any additional information in the open text field for the final question of the ethnicity section. The type of information you may wish to share in this instance might be, for example: "We have a timeline for the rollout of internal ethnicity data collection, but it is scheduled for early 2023 and therefore we do not have this data yet, but we will have it soon."

Yes, please include apprentices and graduate role holders. You should include any role holders who are employees at the time of your data snapshot.

D&I is a common abbreviation for "Diversity and Inclusion". There are a number of other abbreviations for this topic area. Some common ones include:

"I&D" = Inclusion & Diversity

"EDI" = Equality/Equity, Diversity & Inclusion

"DIB" = Diversity, Inclusion & Belonging

For the purposes of this survey, you could effectively substitute "D&I" with whatever term you use in your organisation.

If you have any questions about any of the survey questions, please contact Karen Blake on karen.blake@techtalentcharter.co.uk

You can also attend one of our Data Collection Q&A sessions in which we will run throughout the data collection process and then answer any participant questions.  If you would like to attend a Q&A session but can't make the date and time, please get in touch. 

Signatory Spotlight:


We are always looking to showcase impactful DE&I interventions that Signatories are using on social media and to add to our Open Playbook.

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